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Pre-Roll Consultation

Pre-Roll Consultation

What is Pre-Roll Consultation?

Pre-roll consultation is an opportunity for property owners or their agents to exchange information and dialogue with BC Assessment prior to the release of the Assessment Roll in January.  Pre-roll consultation can lead to more certainty for next year's property assessment and help owner's budget for the upcoming tax year.

The pre-roll consultation process is relatively simple:

  1. By the fall, (typically early October) the owner or agent will submit information and documentation pertinent to determining the assessed value of the property.  The minimum information includes the property's income and expense statements for the last three years and the rent roll as of July 1 of the current year. Other information, such as, but not limited to: lease abstracts, appraisals, and opinions of value with sales information should also be submitted. The submission deadline is October 4, 2019.
  2. If the appropriate documents have been submitted, BC Assessment will provide a draft property value summary (PVS) in the first week of November.
  3. With information exchanged, dialogue and in person meetings can be arranged in during the pre-roll consultation period.   

Owners

Property owners may directly request a pre-roll consultation with BC Assessment. To participate, you may submit your request and the required information (see #1 above) by October 4, 2019 to preroll@bcassessment.ca.

Agent Representation

Property Owners may retain agents to represent them for the pre-roll consultation process. This declaration must be submitted to BC Assessment in one of the following formats:

Representing

Form to submit

Multiple properties/ownersA notarized declaration and schedule
Single property/ownerAuthorization for Pre-Roll Consultation Form

These forms will be audited and authenticated by BC Assessment, and must be submitted by October 4, 2019. BC Assessment will validate agency representation.

When complete, please return this form and any other appropriate documents to:

Pre-Roll Consultation Calendar

WHO

WHAT

WHEN

OwnersSubmit information, and request a pre-roll consultationBy October 4, 2019
AgentsSubmit information and appropriate agency declarationBy October 4, 2019
BC AssessmentDeliver draft PVS reportsNovember 8, 2019
Owners, Agents, and BCAPre-roll consultation periodNovember 8 to December 3, 2019
 Agents Final deadline to request a Completed Roll PVS report with appropriate agency declaration December 6, 2019
BC AssessmentDeliver Completed Roll PVS reportsDecember 31, 2019

This process allows the property owner or agent to have input and provide feedback in the upcoming assessed values. The intent of the pre-roll discussion is to lead to a higher acceptance and understanding of the upcoming assessed values.

Although the draft assessments that result from pre-roll discussions and the completed January property assessment can sometimes be different, the pre-roll consultation process can help to minimize variances and lead to increased property tax certainty. 

Pre-Roll Consultation Process

 PRC process.pngIf you have any questions about the pre-roll consultation process, please consult our FAQs, or email preroll@bcassessment.ca.

Completed Roll Property Value Summary

BC Assessment will provide PVS reports for all requested properties on December 31, 2019 where authorization has been satisfied and applicable fees have been paid.