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Pre-Roll Consultation

Pre-Roll Consultation

What is Pre-Roll Consultation?

Pre-roll consultation is an opportunity for property owners or their agents to exchange information and dialogue with BC Assessment prior to the release of the Assessment Roll in January.  Pre-roll consultation can lead to more certainty for next year's property assessment and help owner's budget for the upcoming tax year.

How to Participate in Pre-Roll Consultation

IC&I Property owners and agents may request a pre-roll consultation with BC Assessment. To participate, you may submit your request and the required information below to preroll@bcassessment.ca by September 12, 2021.

Owners and agents of Strata Residential and Strata Mixed Use projects under construction may also request a pre-roll consultation by submitting a list of folios (in Microsoft Excel format) with Area, Jurisdiction, Roll Number along with the required information below to stratapreroll@bcassessment.ca by September 12, 2021.

Pre-Roll Consultation Process

The pre-roll consultation process is relatively simple:

  1. By September 12, 2021, the owner or agent will submit information and documentation pertinent to determining the assessed value of the property.
    1. For IC&I properties, information, such as, but not limited to: the last three years of income and expense statements relative to the property, the rent roll as of July 1st 2021, appraisals, opinions of values with sales information.
      1. If the property is wholly owner occupied, no information is required.
    2. For Strata Residential and Strata Mixed Use projects under construction, information, such as, but not limited to: a complete list of pre-sales. Detailed construction costs to October 31, 2021 must also be submitted during the pre-roll consultation period.
  2. If the appropriate documents have been submitted, BC Assessment will provide a draft property value summary (PVS) in the first week of November.

With information exchanged, dialogue and in person meetings can be arranged in during the pre-roll consultation period.

If you have any questions about the pre-roll consultation process, please consult our FAQs, or email preroll@bcassessment.ca.

Agent Representation

Property Owners may retain agents to represent them for the pre-roll consultation process. This declaration must be submitted to BC Assessment in one of the following formats:

Representing

Form to submit

Multiple properties/ownersA notarized declaration and schedule
Single property/owner Authorization for Pre-Roll Consultation Form

These forms will be audited and authenticated by BC Assessment, and must be submitted by September 12, 2021. A letter may be sent to the property owner informing them that someone has requested information about their property on their behalf.

For Strata Residential and Strata Mixed Use projects under construction, these forms must also be submitted by the above date.


When complete, please return these forms and any other appropriate documents to:

Pre-Roll Consultation Calendar

WHO

WHAT

WHEN

OwnersSubmit information, and request a pre-roll consultationBy September 12, 2021
AgentsSubmit information and appropriate agency declarationBy September 12, 2021
BC AssessmentDeliver draft PVS reportsNovember 3, 2021*
Owners, Agents, and BCAPre-roll consultation periodNovember 3 to December 2, 2021
 Agents Final deadline to request a Completed Roll PVS report with appropriate agency declaration December 6, 2021
BC AssessmentDeliver Completed Roll PVS reportsDecember 31, 2021

*PVS reports for properties under construction will be delivered on November 5, 2021

This process allows the property owner or agent to have input and provide feedback in the upcoming assessed values. The intent of the pre-roll discussion is to lead to a higher acceptance and understanding of the upcoming assessed values.

Although the draft assessments that result from pre-roll discussions and the completed January property assessment can sometimes be different, the pre-roll consultation process can help to minimize variances and lead to increased property tax certainty. 

Completed Roll Property Value Summary

BC Assessment will provide PVS reports for all requested properties on December 31, 2021 where authorization has been satisfied and applicable fees have been paid.

Pre-roll process for IC&I and Specialized properties:

 PRC process.png