What is pre-roll consultation?
Pre-roll consultation is an opportunity for property owners or their agents to exchange information and dialogue with BC Assessment prior to the release of the Assessment Roll in January. Pre-roll consultation can lead to more certainty for next year's property assessment and help owner's budget for the upcoming tax year.
The pre-roll consultation process is relatively simple:
- In mid-August, the owner or agent will submit information and documentation pertinent to determining the assessed value of the property.
- For
IC&I properties, information, such as, but not limited to: the last three years of income and expense statements relative to the property, the rent roll as of July 1st 2023, appraisals, opinions of values with sales information by August 20, 2023.
- For
Strata Residential and Strata Mixed Use projects under construction, information, such as, but not limited to: a complete list of pre-sales by August 20, 2023. Detailed construction costs to October 31, 2023 must also be submitted during the pre-roll consultation period.
- If the appropriate documents have been submitted, BC Assessment will provide a draft property value summary (PVS) in October.
- With information exchanged, dialogue and in-person meetings can be arranged during the pre-roll consultation period.
To simplify the process of managing financial documents, please use the following file naming convention - [Area]-[Jurisdiction]-[Roll #]-[Financial Document Type]. E.g., 10-305-10000000-Rent Roll, 10-305-10000000-Income & Expense Statement (2022) etc.
If a financial document applies to multiple folios, please copy and submit a separate file for each folio (the number of copies should equal however many folios the financial document applies to), and use the same naming convention above, e.g., 08-221-10000001-Rent Roll, 08-221-10000002-Rent Roll, etc.
Owners & agents
Property owners may directly request a pre-roll consultation with BC Assessment. To participate, please submit your request and the required information (see #1 above) by August 20, 2023 to
preroll@bcassessment.ca.
Owners and agents may request a manual PVS for Strata Residential and Strata Mixed Use projects under construction by submitting a list (in Microsoft Excel format) with
Area, Jurisdiction, Roll Number to
preroll@bcassessment.ca by October 27, 2023.
Tenants
Pre-Roll consultation is not available to tenants, or their agents. Agents will still be able to receive completed roll PVS reports after paying the applicable fees (see Fee Schedule) for properties where they represent the tenant.
Agent representation
Property Owners may retain agents to represent them for the pre-roll consultation process. This declaration must be submitted to BC Assessment in one of the following formats:
These forms will be audited and authenticated by BC Assessment, and must be submitted by August 20, 2023. A letter may be sent to the property owner informing them that someone has requested information about their property on their behalf.
When complete, please return this form and any other appropriate documents to:
Pre-roll consultation calendar
WHO
| WHAT
| WHEN
|
Owners
| Submit information, and request a pre-roll consultation
| By August 20, 2023
|
Agents
| Submit information and appropriate agency declaration
| By
August 20, 2023
|
BC Assessment
| Deliver draft PVS reports for Major Retail, Hotels, Offices, and ICI Strata
| October 6, 2023
|
BC Assessment
| Deliver draft PVS reports for remaining property types
| October 27, 2023
|
Owners, Agents, and BCA
| Pre-roll consultation period
| October 6 to December 7, 2023
|
Agents
| Final deadline to request a Completed Roll PVS report with appropriate agency declaration
| December 8, 2023
|
BC Assessment
| Deliver completed roll PVS reports
| December 31, 2023
|
*PVS reports for partially complete structures will be delivered on November 3, 2023
This process allows the property owner or agent to have input and provide feedback in the upcoming assessed values. The intent of the pre-roll discussion is to lead to a higher acceptance and understanding of the upcoming assessed values.
Although the draft assessments that result from pre-roll discussions and the completed January property assessment can sometimes be different, the pre-roll consultation process can help to minimize variances and lead to increased property tax certainty.
Pre-roll consultation process
If you have any questions about the pre-roll consultation process, please consult our
FAQs, or email
preroll@bcassessment.ca.
Completed roll property value summary
BC Assessment will provide PVS reports for all requested properties on December 31, 2023 where authorization has been satisfied and applicable fees have been paid.
